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Purchasing Assistant

Apply Job ID PURCH06531 Date posted 07/29/2019

Job Details



  • Receive and review Purchase Order confirmations from vendors. Coordinate with buyers any changes noted on their responses.
  • Update and coordinate tracking of promotions via excel spreadsheets; i.e. promo power and tobacco reports.
  • Write CDU’s for Promo Power, Order guide ad fees, open house samples, and any purchasing policy infractions.
  • Assist in identifying and disposing of aged inventory.
  • Follow up with manufacturers/brokers on open PO report.
  • Call and inquire on late and critical orders. Communicating daily with the Buyers as to the disposition of such orders.
  • Make preliminary efforts to resolve late orders and involve the buyer when needed.
  • Item and vendor maintenance within AS400 system as needed.
  • Calculate costs and perform cost changes.
  • Set up items and vendors, including working with Marketing Services to maintain accurate records.
  • Operate internal computerized inventory system and process manual orders.
  • Assist in keeping department and company SOX compliant; maintaining vendor files, pricing files, floor stock records and CDU’s.
  • Maintain sound business relationships with vendors to ensure timely delivery
  • Relief receptionist as needed.
  • Special projects and filing as needed.
  • Maintain safe work environment, follow safety procedures.
  • Position schedule is M-F 8am-5pm, must be able to work overtime as required.

Skills/Education/ Requirements:

  • Previous exposure to a purchasing environment is preferred.
  • Warehouse management system preferred; AS400 or SAP experiences a plus.
  • Strong organizational and interpersonal skills.
  • Ability to communicate effectively verbally and in writing in a professional manner.
  • Attention to detail, accuracy, and the ability to handle time sensitive projects
  • Ability to be self-directed and self-motivated, as well as work with a team with persons across multiple departments.
  • Ability to coordinate multiple activities and projects simultaneously and prioritize work with ever-changing deadlines.
  • High school diploma or GED required.
  • Intermediate to Advanced user level in Microsoft Office Suite including Excel, Outlook, Power Point and Word required. 10-Key and basic math skills required.


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